Title:	Administrator (RQ275183) (VR/05780)
Date Posted:	31st October 2017
Salary/Rate:	£8.20 ph
Location:	Huntingdon
Type:	Temporary
Contact:	Sue Lovesey
Description:	For: Administrator (RQ275183) £8.20 per hour Meyer Scott Ref: VR/05780 Job Purpose: To provide administrative, secretarial and financial support to the team and office. To enable the Council to deliver a customer focussed service more effectively and efficiently. Duties Involved: Office Support • Ensure an accurate, confidential and effective service by maintaining up-to-date filing systems (paper and electronic), and security of information in accordance with the policies and procedures of the County Council and relevant legislation • Deliver an efficient and customer focussed service, by processing and responding to incoming communication (post, telephone, fax, intranet and internet) taking messages, copying and distributing information as necessary • Assist in the delivery and development of service, using information systems to generate reports, documents, letters and memo’s • Assist in maintaining supplies to facilitate the smooth running of the office • Undertake general clerical and administrative tasks to support the service as required Financial Support • Assist in the financial management of the team – coding, monitoring expenditure, checking and running of reports • Ensure managers/budget holders are updated on the status of finances and alerted of any discrepancies • Administer other payments and transactions (eg provide stamps and warrants) and ensure safe keeping of monies Management Support • Co-ordinate diary management to ensure meetings are arranged and information recorded and distributed • Maintain the Council’s information systems and ensure accuracy of data • Design and deliver documents and presentations • Support the induction, supervision and learning of others as required • Contribute to the management and development of the service Essential Requirements: • GCSE A-C in English & Maths (or equivalent) • Working understanding of Microsoft Office, Email and Internet • Understanding of requirement of confidentiality • Able to communicate effectively with others • Able to utilise IT systems to deliver services • Able to work flexibly to meet demands of service • Able to work with others to deliver services • Confident Telephone Manner Desirable Requirements: • NVQ Level 2, ECDL, GNVQ • Knowledge of office systems/procedures • Knowledge of Council policies & procedures • Experience of local authority working • Able to take comprehensive minutes of meetings • Able to work on own initiative • Commitment to continuous service development • Committed to ongoing personal and role development
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