| Description: | For: Facilities Co-ordinator (992745)
Meyer Scott Ref: VR/05715
Cambridge - £10.00 per hour
Mon – Fri 09.00 – 17.00 (Flexibility is required)
Temporary assignment – approx. 1 month (May be extended)
This role is tasked with providing administrative support to the department. This will include:
• Updating and maintaining accurate records on the system.
• Maintaining information relating to works within spreadsheets.
• Taking minutes in meetings.
• Updating electronic filing system.
• Handling all incoming calls into the department.
• Maintenance and monitoring of all required held documents to ensure an effective audit trail and compliance with processes and procedures.
• Liaison with various internal and external departments to co-ordinate a range of tasks.
• Co-ordination of access to sites across the region.
• Effective handling of complaints.
• Ensure Energy Performance Certificates are issued at change of tenancies in accordance with requirements.
• Provide support to Managers carrying out procurement exercises, advertising, collating pre-tender documents etc.
• Co-ordination of quotations for works.
• Monitoring tenant alteration forms, liaising with Surveyors as appropriate.
• Co-ordination of meter readings.
• Process invoices and raise purchase orders.
The successful candidate will have expereince of providing support to a large team within a busy office environment. Expereince of having worked within Local Authority is a distinct advantage as is some expereince of facilities. Good PC skills are also a must including Excel. Oracle would be desirable.
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