| Description: | For: Administrator
Meyer Scott Ref: VR/05443
Property Administrator, Longstanton £18,000 p.a
If you are looking for a new post with career prospects, then please read on! Our client needs someone available immediately allowing you to take advantage of a good handover period. Based in Longstanton, Cambridge which have been established for 50 years.
Your duties will comprise:
• To provide administration support to the Commercial team
• To develop and maintain professional relationships with tenants and co-workers
• To develop an understanding of commercial property
• Senior Management Support – assisting the Property Manager and Commercial Director as required
• Telephone – to take all calls for the commercial department and transfer to the correct person and deal with queries etc.
• Messages – take messages for the Property Manager and Commercial Director and process
• Visitors for the Commercial Department – meet, greet and sign in visitors – offer refreshments
• Filing – update commercial files with paperwork and archive historical information
• LandMark – input tenant information onto LandMark database (property management system) and save the correct files under their tenancy and on the pink files
• Website – review the commercial website to ensure all vacant properties are listed or removed if let
• Property Documents – write to tenants and request statutory documentation (Asbestos, EPC’s, Gas Safety and Electrical Certificates and scan/upload them onto LandMark (property management system)
• Vacant Property Inspections – manage contractors carrying out vacant property inspections and update records
• Day to Day Management – dealing with the general day to day management of the commercial tenants and properties and ensuring that customers are dealt with in a professional manner and in line with the Whitfield Customer Charter
• Property Inspections – carrying out property inspections once a month on the commercial portfolio and raising job sheets on Helpdesk for any repairs
• Invoices – adding all commercial invoices to the commercial invoice log and signing them off (price dependant)
• Refuse Contracts – managing the refuse contracts
• Service Charge – with assistance from Finance and the Property Manager, managing the service charges and associated suppliers and contractors
• Ad hoc administration tasks
What our client is looking for in the right candidate:
• Previous experience of working within an office environment
• Educated to GCSE at grades A-C to include English and Maths
• Full UK driving licence
• Previous experience as a receptionist or telephonist
• Customer service sector experience
• Competent in the use of Microsoft Word, Excel and Outlook
What our client can offer:
A good starter salary at £18k p.a.
20 days’ holiday, plus all bank holidays
Private health care after 3 months of service
Free car parking within the offices
Regular social events with all employees and a very friendly atmosphere
A willingness to work 9:00am – 5:30pm with an hour lunch break Monday and Friday, half an hour lunch break Tuesday, Wednesday and Thursday
|
