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St Ives Branch
1a Station Road
St Ives
PE27 5BH
Telephone: 01480 398080

Peterborough Branch
11 Wentworth Street
Telephone: 01733 892587

Title:Export Documentation Clerk (MSR/05194)

Date Posted:31st May 2017
Salary/Rate:11.13 - 16.70 ph
Type:Contract - 6 months
Description: (Export Documentation Clerk) 6895831

Meyer Scott Ref: MSR/05194

Peterborough - 6 months - 11.13 - 16.70 ph

As an Invoice and Audit Analyst, you will perform activities to ensure accurate and timely processing of export invoices and all associated export documentation including and not limited to Letters of credit, Certificates of Origin both EU and Arab. Expected to cover the more complex regions including those on letters of credit, EPA and documentary credits. Recover proof of export for all non-domestic sales and report out monthly, analysing the MSS data and any other VAT reporting. You are required to adhere with Export Compliance controls as well as our internal SOX regulations. Support improvement and compliance projects and UAT as required. In addition you are required to support the Export supervisor to support new team introduction, training and running daily PID meetings
Average 35 Bill to accounts per analyst,
Circa GBP 16million proof of export exposure risk per annum
Creating an average of 1700 invoices per month
Total value of invoices above 1.6 million GBP per annum

Job Duties/Responsibilities may include, but are not limited to:
Process domestic and export invoices for all PECL sales including Peterborough, Shibaura, Stafford, LeVersoud, ISM, Wuxi, Hosur, Aurangabad, Seguin and Mossville
Liaison with shipping lines / freight forwarders to ensure documentation is accurate and timely.
Customer interface for Export related issues
Process miscellaneous debit and credit requests.
VAT recovery via Proof of Export
Prepare Export Documentation including but not limited to the below

 ATR1 Certificates (Turkey Free Trade Agreement - duty draw back for EU shipments)
 EUR1 Certificates (Free Trade Agreement from EU to Specified Countries)
 EUR1 Statement
 Certificates of origin / legalised by appropriate embassy - EU
 Certificate of Origin, Manual - EU
 Arab certificate of origin / legalised by appropriate embassy
 Phytosanitary Certificates (China Wood Treatment Cert)
 Certificate of Conformity (Destination Inspection Requirements)
 Letters of Credit
 Bill of Exchange (LOC)
 Packaging Declaration (per shipment)
 Packing Declaration (annual)
 Checking and endorsing of BOL (Bill of Lading)
 Air Waybill
 Sea Waybill
 MFG Pro Invoice
 ED5 Invoice
 Supplementary Invoice
 ED5 Packing List
 Supplementary Packing List
 ISPM15 Form
 Shipping Instructions
 ISF Form
 EPA Declaration
 EPA Spreadsheet
 Test Certificates
 Certificate of Conformity
 Marine Insurance Certificate
 Heat Certificates (export from India)
 NES Entries pre-lodge, supplementary declarations and review of MSS data
Work with all facilities to ensure accurate and timely customs documentation
Analysis and reporting of Export Docs data (VAT Amalgamation Reporting for HMRC Declaration)
Customs Requirements (NES, EPA etc) - Expert Level
Process Letters of Credit / Support Documentary credit requirements
Proof of Export recovery and reporting
Supporting Daily PID / Chair in supervisors absence
Induction support for new starters (Buddy)
Supporting Month-end Processes
Adherence to SOX and Export compliance controls including support for quarterly audits

Required Skills / Experience
Minimum of 12 months in an Export Docs environment or similar discipline
Knowledge and understanding of Incoterms
Experience of Export Documentation Creation and terminology
Numerate and PC literate
Microsoft Excel (Intermediate)
Microsoft Office knowledge and experience
MFGPro familiarity
Able to work in a high pressure environment as part of a team
Speed and accuracy
Understanding of Export compliance and global trade legislation

Letter of Credit understanding
Awareness of EPA regulations
Knowledge of product offering, distribution operations, and export shipping activities
Knowledge of Supply Chain processes, Caterpillar organization, policies, and business practices

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Meyer-Scott Recruitment - with branches in St Ives and Peterborough, Cambridgeshire
Call us today: 01480 398080 (St Ives) - 01733 892587 (Peterborough)

Registered office: 1a Station Road, St Ives, Cambridgeshire PE27 5BH
Registered in England and Wales 8376369