| For: Operations Assistant
Meyer Scott Ref: VR/04860
Operations Assistant Spalding Permanent - £16,000 - £18,000 pa
Our client is a commercial practice with a strong focus on agriculture and rural estates, the food sector and commercial property. We have ambitious plans for growth, but to realise them we need the right people.
Whilst personally taking a hands on approach to operational administration duties, co-ordinate the resources within the team to include training new members of staff so as to provide an efficient service with outstanding client care.
Liaison with the Operations & Support Manager to ensure co-ordination of resources within the Operations team at all offices to ensure effective fulfilment of the services provided to the business.
Regular liaison with Business Support Team Leader to ensure effective deployment of operational resources to the business.
Responsibility for health and safety within the firm including undertaking workstation risk assessments, undertaking the role of fire marshal and liaison with first aiders.
Through close liaison with 3rd party service providers such (e.g. Quiss and Walters) and in house resources (e.g. IT developers and trainer) ensure the effective day to day co-ordination of IT support related issues.
Operational Related Aspects of the Role
Assist Operations & Support Manager with other routine and ad hoc tasks/projects
Ensure all new starters, leavers and movers are logged and issued with/removed from necessary supplies, equipment and online passwords.
In addition ensure all intranet seating plans, printers etc. are kept up to date with current staff details
Work closely with HR Administrator in relation to the Investors in the Environment Accreditation, new starter and work experience induction process
Liaise with cleaners re housekeeping
Assist with fire alarm checks and carry out monthly checks for emergency lighting and fire exit doors.
Log accordingly
Assist with moving files and boxes between departments and buildings
Deliver and collect mail to and from post office or post box as required
Distribute incoming faxes and 2nd post
Order stationery and housekeeping supplies on regular basis, creating purchase orders for signature and reviewing invoices before payment is authorised
Keep supplies and stationery storage areas tidy
Provide refreshments for clients and meetings as required
Assist reception with ensuring meeting rooms are cleared and tidy prior and after meetings
Provide Switchboard / Reception cover at times of annual leave/sickness absence as required including opening up in the morning and providing late cover until 6 pm/5.30 pm finish
Assist with organisation of In-House training including setting up of any video conference or webinar facilities
Arrange course and conference bookings
Telephone hearing and conference call set up
Office advanced diaries
Skills and Experience
Excellent organisational and coordination skills
Ability to prioritise and organise resources to get things done
Experience of working in a professional organisation
Experience of working in an internal customer facing role
Evidence of a can-do attitude and good work ethic
Experience of working in a team
Evidence of problem solving skills and ability to work under pressure
Excellent communication skills both written and verbal able to communicate at all levels.
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