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| Title: | Internal Sales Administrator (MSR/03144) |
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| Date Posted: | 30th December 2016 |
| Salary/Rate: | £18,000 - £20,000 pa |
| Location: | Cambridge |
| Type: | Permanent |
| Contact: | |
| Description: | For: Sales Admin, £18,000-£20,000
Meyer Scott Ref: VR/03144
Our client, a local electronics manufacturer are currently seeking an Internal Sales Administrator to join them. Duties will include:
Internal Sales Administrator
• Quotation Requests.
• Receive requests for quotation from customers.
• Log the requests and set up appropriate folders on the system to allow the quote process to run efficiently.
• Log the data from the customers in the appropriate folders (training available if required).
• Set up the AQS to include the BOM and Gerbers revision.
• Distribute quote to Purchasing/ Engineering or Sales.
• Communicate any issues found during the quotation process back to Account Manager.
• Once the quotation is completed by Account Manager/Sales Manager check if cost of components and PCBs on AQS match.
• MOQ on costing sheet and PCB cost on PCB quote sheet.
• Raise quotation in ACT and give to Account Manager/ Sales Manager for checking.
• Send quotation to customer.
• Once the quotation is sent out to customer update the quote log.
Order Process
• Receive customer order, Scan and raise a works order No and Log on the system (including CR log).
• Enter Gross profit on OPCM against the works order number for Material, PCB's, Labour and Tooling.
• Check the credit limit with Account Manager/ Sales Manager.
• Set up folder on the system and place the order in the appropriate quote folder with the relevant AS No ready for Purchasing.
• Raise the job specification if required including any relevant customer communication.
• Send the New Order Email out as advance notice before CR meeting (whenever possible).
• Contract Review and if order approved sign off on the system and pass over to Purchasing if necessary.
• Make sure all relevant fields on CR log are filled in and line is highlighted in blue for Production.
Contract Review Process
Take any new orders to the Contract Review Process Meeting to review the following
1) Delivery date the customer requires is achievable.
2) Material will be available in the lead-times requested.
3) The kit date can be achieved.
4) The PCB delivery date can be achieved.
5) There is a space in the production schedule to build the product.
6) Credit is available for the customer in question.
Communicate any issues to Account Manager/ Sales Manager and resubmit to the contract review process if required.
General Internal Sales Administration
• Answer the phone within two rings.
• Log all new customers/ contacts with customers on Sage ACT (in- house training will be provided).
• File any new data such as changes to products parts etc in the relevant job files on the system.
• Visit CR log weekly to identify any white/ outstanding lines and investigate.
• Help with customers visits i.e. tea and coffee.
The company will provide any in-house training to help to achieve the above tasks.
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