| For: Receptionist
Meyer Scott Ref: VR/01936
To manage all incoming and outgoing calls efficiently and in the required manner on the main switchboard at the Alconbury site. To meet and greet visitors in a professional manner and to deal with them appropriately.
Duties:
• To answer all incoming calls in a professional manner.
• To announce all callers before transferring calls.
• To take messages and pass to individuals where necessary in the correct manner.
• To make necessary out-bound calls in the required manner.
• To organize and manage business lunches for meetings.
• To organize refreshments for visitors where appropriate.
• To manage the booking facility for the meeting rooms in the agreed manner.
• To check supplies and organize the purchase of canteen supplies for the site.
• To check supplies and organize the purchase of stationery for the site.
• To handle all incoming and outgoing mail for the site.
• To ensure that location maps and transportation where applicable are in place for visitors.
• To arrange courier services for dispatching parcels from the site.
• To ensure that H & S regulations and company policies are adhered to in the reception area.
• To protect at all times the confidentially all information generated by or provided to the Company.
• To issue, activate and deactivate door access cards for Alconbury staff.
• To ensure that the Net2 software is updated to show correct data.
• To arrange and purchase the flowers for the reception area on a weekly basis.
• To maintain plants on site on a weekly basis.
• To assist Customer Services as defined by the Customer Services Manager.
• To carry out any other duties as defined by your manager.
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