| For: Purchasing Administrator
Temp to Perm £19,000 - £22,000
Hours are 8 til 5pm with a 30min lunch break
PURCHASING ADMINISTRATOR
Main purpose of the role:
To ensure stock materials, special parts, consumables and plant are available on time to meet internal and external customers requirements.
Scope of the role:
· Processing purchase requisitions for goods, services and sub-contractors
· Ensure adequate stocks of materials are available by raising requisitions and processing purchase orders in a timely manner to ensure continuity of supply
· Ensure parts are delivered within agreed timescales by maintaining stock system
· Seek approval for parts required over set limits.
· Booking of goods in and out as required.
· Checking of Invoices against purchase orders
· Order ALL necessary parts / materials daily taking into account target dates
o Notify relevant individuals of delivery dates so appointments can be booked in advance of part being received.
o Ensure that all delivery dates are adhered to by suppliers and notify the relevant individuals of any changes
· Update SMP as parts are ordered with expected delivery date
· When parts received in change job status as required
· Constantly review items being used/ collected from Merchants to identify if items should be stocked with input from the Purchasing Manager
· Source materials and obtain best prices for tenders and enquires as and when required
· Ensure best price obtained for all parts and materials
· Ensure same price from Merchants to collect parts over counter
· Supply up to date preferred merchant lists to all departments
· Flexibility required to assist and/ or cover for other stores personnel
· Comply with the Companys Health and Safety Policies, Equal Opportunities and other Company policies. Monitor on site health and safety practices as and when required.
· Liaise and co-operate with all other members of staff to ensure all processes and procedures are followed.
· Any other duties as requested by the Purchasing Manager
Education/Qualifications Essential Desirable Educated to GCSE level or equivalent IT Qualification Experience Previous experience within a customer service based role Previous purchasing experience Experience in purchasing processes and negotiations Understanding of Stock Control Understanding of building, electrical and plumbing materials
Skills and Attributes First rate communication skills Customer Service qualification Computer Literate Excellent knowledge of all MS Office packages Excellent flexibility and adaptability (Word/Excel/Outlook etc) Can do attitude with attention to detail Able to multitask Must be a team player Able to work to deadlines
Key Attributes:
· Good team member, whilst still happy to work alone
· Excellent accuracy and attention to detail
· Ability to work within guidelines
· Effective negotiator
· Self starter
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