| Description: | For: Project Support Administrative
Meyer Scott Ref: VR/00216 – 12 weeks - £9.12 ph.
The ideal candidate will support & assist the efficient and effective running of the Software Solutions and BI Teams.It is essential that the candidate has solid administration and organizational skills along with excellent communication skills at all levels.
Previous experience of working within a Project Management Office as understanding the terminology used would be beneficial however not essential.
Key to delivery of this objective will be the provision of an effective organizational and administration services of the teams.
General office administration including supporting the management team in their day-to-day activities.
Quality assurance administration including local quality documents and records
Personnel record administration including leave records, training records, PDR records
Procurement/finance administration including ordering, payment queries, record keeping, report production
Health and safety administration including systems and records relating to safety equipment
Filing and record keeping administration including paper systems and shared electronic drives
Secretarial duties including: arranging meetings, seminars, training, accommodation and attendance; agenda production, minute taking and production; letter production
Production and collation of regular and adhoc reports
Lending office assistance to the manager and managers team including acting as central point of contact
Organisational support to the manager including email and diary organisation
Maintaining team whereabouts records and rota records
Good written and verbal communications
Good data handling skills
Strong organisational and administration abilities
Strong minute taking skills
Literate in general computer skills with good keyboard skills
Experienced in use of Microsoft Office applications
Preferably experienced in other IT systems used by AWS such as SAP, or capable and willing to learn
Willing and able to work at different locations as required
Able to juggle numerous different tasks and adapt and reprioritise as circumstances demand to meet requirements and timescales
Drives own workload and anticipates managers needs rather than having to be asked
Actively seeks to bring as much productivity and efficiency as possible to own role and processes affecting own role
Actively makes decisions on managers behalf, whilst recognising and working within boundaries set for this
Willing and able to offer optimal support to the local and wider team
Supports a friendly environment in the workplace.
Deals politely and co-operates with customers, members of the public, other departments and representatives of external organisations
Capable of dealing effectively with all levels of organisations
Ensures confidentiality maintained where required
Attention to detail
Ensures accuracy and completeness of documents/electronic communications produced
Organises effectively to ensure all requirements are met
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