Title:	Contracts Administrator (VR/03356)
Date Posted:	6th November 2015
Salary/Rate:	£16,000 - £17,000 pa
Location:	Wisbech
Type:	Temp to Perm
Contact:
Description:	For: Contracts Administrator - Temp to Perm – £16,000 - £17,000pa - Wisbech Meyer Scott Ref: VR/03356 Duties include: • To undertake the day to day administration for specific planned works Contracts, responsible for maintaining all relevant records accurately and effectively. • Have a sound understanding and appreciation of the works being carried out and able to translate this simply and effectively whilst talking to residents. • Set-up from receipt of address list and update through the life of a contract/project the master spreadsheet with new, revised or updated information; particularly cell notes regarding access and special requirements, survey/start/completion dates and colour choices, gas and electrical certificate info etc • Experienced administration back ground • Obtain all necessary pre-start property information from Clients/Residents, monitor information and record on Overall Working Master. • Formulate and send out with necessary enclosures the introduction, survey appointment and start date letters. • Schedule/arrange survey appointments to meet output/programme. • Collate pre-works survey information, scan into contract/project directories, forward to information to Commercial team for processing within agreed timescales. • Liaise with Kitchen Manufacturers, prepare and raise purchase orders for Kitchens. • Prepare and raise material orders / requisitions as required to meet the programme • Assemble job packs with agreed timescales with all necessary information including forms, plans, survey worksheets, special requirements, asbestos survey information, risk assessments/safe systems of work etc. • Contacting tenants within agreed timescales to remind of start date • Ensure all relevant files/documents/correspondences are filed correctly within specific contract/project directories. • Collate post-works completion pack information, scan into contract/project directory, forward information to Commercial team for processing within agreed timescales • Chase Contract team for key information through the life of a contract/project where necessary to ensure completeness, timely delivery and accuracy of information and programming • Prepare Post Construction H&S File information in contract/project directories, prepare for issuing to Clients • Receive and respond to telephone and / or email queries from clients, residents and other colleagues in a timely and efficient manner • Meetings – attend as requested e.g. programming meetings, team meetings • Liaise and co-operate with all other members of staff to ensure all processes and procedures are followed • Collate Resident Satisfaction Returns, assess and identify performance issues and feedback to RLO’s for further investigation • Monitor and update resident satisfaction, complaint and defects KPI spreadsheets as required • Produce monthly KPI reports as required within agreed timescales • General filing and assist with office administration • The post holder will be required to work flexibly and it may be necessary to assist, or cover for, other administrators from time to time • Provide cover for other administrative staff within and across departments • Undertake such other duties as may be reasonably allocated by line manager Skills and Attributes: • First rate communication skills (verbal and written) • Can do attitude with excellent attention to detail and accuracy • Confidence and willingness to suggest ways to improve our service delivery • Must be a team player • Able to work to tight deadlines Hours of work 37.5 Monday - Friday 9am - 5pm (some flexibility required)
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