| For: Site Administrator £9.00 - £11.00/ hour
Meyer Scott Ref: VR/03096
Our Client is looking for a capable candidate to work at their site office in Cambridge. This is an exciting role requiring the post holder to co-ordinate the site requirements and ensure all necessary documentation is held in accordance with requirements.
Broad Description of the role:
This role requires the employee to provide clerical and administrational duties for the Site Project Management Team.
Main responsibilities and key outcomes:
1. General administration duties
2. Reception
3. Secretarial duties
4. Document control
5. Reporting
6. Health and Safety
Key Responsibilities:
• Photo copying / Scanning documents / Encapsulating documents
• Maintain general filing; Project Engineers filing and archive various paper work.
• Ordering and monitoring of site stationery.
• Monitor of site holidays, absence records and liaison with HR department in Nottingham.
• Monitor of computer system and liaison with IT department at Cambridge.
Reception:
• Receive and handle incoming calls.
• Welcome visitors and monitor meeting room diary and co-ordinate with client.
• Process incoming and outgoing mail on a daily basis.
• Record Engineers day to day movements.
Secretarial Duties:
• Typing: letters, faxes, memos, e-mails and meeting minutes and reports.
• Scanning various documents for manuals and schedules.
• Preparation of reports, presentations and client documents.
• Provide clerical support for the Site Management and Engineering Team.
• Scheduling and booking in advance deliveries to site 24hours in advance.
Document Control:
• Daily monitoring of Livelink, or (other main contractor management sites)
• Download latest drawings and updates Drawing Tracker and Issues Sheets.
• Create and update Drawing Issue Sheets.
• Issue drawings to Sub-contractors and Engineers; office and site.
• Ensure Site Staff and Sub-contractors have copies of latest drawings and schedules.
• Ensure drawings copies of latest Drawing Issue Sheets are displayed in Site Offices.
Reporting:
• Fortnightly Drop Line Progress Reports - Asta PowerPoint - or relevant progress reports required at the project.
• Collate and produce Monthly Project Managers Reports.
• From Daily Signing In and Out registers or maintains Daily and Weekly Labour Records.
• Take Minutes at Sub-contractor Meetings.
• In conjunction with Site Supervisors complete Timesheets for all directly employed staff.
• Assist in preparation of progress reports using Microsoft Office and planning software where required; training on software will be given.
Health and Safety:
• Arrange Inductions to be carried out by Site Supervisors. Booking of inductions with client for Imtech Operatives / Subcontractor Operatives.
• Obtain copies of CSCS and JIB cards plus competencies IPAF or PASMA etc.
• Near Miss, Hazard Alert Campaign - Collate and Maintain Records.
• Maintain Health and Safety files and records / update Notice Board
• Weekly Tool Box Talks / Self Audits
• Take 5 Audits
• Booking in of visitors to site.
| 
