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St Ives Branch
1a Station Road
St Ives
Cambridgeshire
PE27 5BH
Telephone: 01480 398080
recruitment@meyer-scott.co.uk

Peterborough Branch
11 Wentworth Street
Peterborough
Cambridgeshire
PE1 1DS
Telephone: 01733 892587
jobs@meyer-scott.co.uk

Title:Office Manager (VR/01879)

Date Posted:30th September 2014
Salary/Rate:£23,000 - £26,000 p.a.
Location:St Ives, Cambridgeshire
Type:Temp to Perm
Contact:
Description:As Office Manager you will organise and keep the Company up to date with administration matters, to ensure all employees maintain accurate records.

Reporting to the Director, your duties will include;

• Maintaining file structure, jobs list, quality records.
• Ensuring filing is maintained and ordered.
• Ensuring Time Logs and other essential paperwork is maintained by employees.
• Managing administration and accounts personnel to ensure all duties are accurately and efficiently completed.
• Producing reports for customers, compliance schemes and Environment Agency in accord with relevant deadlines.
• Compilation of applications and reports.
• Maintaining sales database for equipment sales and servicing.
• Maintaining logical and comprehensive filing structure.


• Maintaining up to date on computer and ensuring that paper records are in order and tidily kept.
• Assisting Director in providing quotations to clients.


• Updating Jobs List when client confirms that a project is awarded.
• Managing administration and accounts staff and ensure they work in accord with company practice and in an efficient manner.
• Ensuring company databases are kept up to date and information from customer transactions are comprehensive.
• Producing monthly, quarterly and annual summary records of transactions to customers, Environment Agency and Compliance Schemes.
• Accurately recording and issuing evidence to Compliance Schemes.


• Maintaining legal records accurately and up to date.
• Keeping all quality records up to date and accessible.
• Maintaining confidential files and ensuring their confidentiality.
• Checking all draft invoices to ensure that all time and services are charged correctly and accurately.
• Conducting and assist in debt collection requirements.
• Building relationships with all clients, maintaining quality standards by regular communication.
• Undertaking report writing for Director where required.
• Assisting Consultants and Directors in waste management license applications, modifications, surrender applications for clients.

Compilation of application packages.
• Setting up and maintaining accurate databases for equipment quotes, sales, leasing, and servicing.


• Ensuring invoicing and direct debit is carried out adequately.
• Completing accurately records of time and expenses spent on individual client work.
• Maintaining First Aid certificate and act as office based First Aider.
• Ad-hoc duties as required by the Director.

Candidates will have previous office management experience and have knowledge of Accounts.



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Meyer-Scott Recruitment - with branches in St Ives and Peterborough, Cambridgeshire
Call us today: 01480 398080 (St Ives) - 01733 892587 (Peterborough)

Registered office: 1a Station Road, St Ives, Cambridgeshire PE27 5BH
Registered in England and Wales 8376369