As Office Manager you will organise and keep the Company up to date with administration matters, to ensure all employees maintain accurate records. Reporting to the Director, your duties will include; • Maintaining file structure, jobs list, quality records. • Ensuring filing is maintained and ordered. • Ensuring Time Logs and other essential paperwork is maintained by employees. • Managing administration and accounts personnel to ensure all duties are accurately and efficiently completed. • Producing reports for customers, compliance schemes and Environment Agency in accord with relevant deadlines. • Compilation of applications and reports. • Maintaining sales database for equipment sales and servicing. • Maintaining logical and comprehensive filing structure. • Maintaining up to date on computer and ensuring that paper records are in order and tidily kept. • Assisting Director in providing quotations to clients.
• Updating Jobs List when client confirms that a project is awarded. • Managing administration and accounts staff and ensure they work in accord with company practice and in an efficient manner. • Ensuring company databases are kept up to date and information from customer transactions are comprehensive. • Producing monthly, quarterly and annual summary records of transactions to customers, Environment Agency and Compliance Schemes. • Accurately recording and issuing evidence to Compliance Schemes.
• Maintaining legal records accurately and up to date. • Keeping all quality records up to date and accessible. • Maintaining confidential files and ensuring their confidentiality. • Checking all draft invoices to ensure that all time and services are charged correctly and accurately. • Conducting and assist in debt collection requirements. • Building relationships with all clients, maintaining quality standards by regular communication. • Undertaking report writing for Director where required. • Assisting Consultants and Directors in waste management license applications, modifications, surrender applications for clients.
Compilation of application packages. • Setting up and maintaining accurate databases for equipment quotes, sales, leasing, and servicing. • Ensuring invoicing and direct debit is carried out adequately. • Completing accurately records of time and expenses spent on individual client work. • Maintaining First Aid certificate and act as office based First Aider. • Ad-hoc duties as required by the Director.
Candidates will have previous office management experience and have knowledge of Accounts.
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