| For: Logistics Import Administrator
Meyer Scott Ref: VR/01342
Logistics Import Administrator - £16,000 - £18,000 p.a
Check X-Suite (accounting system) stock level on a daily basis, prompt re-order when stock is low.
To analyse trend of sales & demand to create data for re-order. Need to know how to download and create reports from X-Suite for this analysis. Essential to use Excel to manipulate data collected create any report required for stock study or stock re-order.
Raising the purchase order and send to supplier after approval by Directors
Enter purchase order details on X-Suite.
Advise Sales team what has been ordered and when to expect these products.
Enter container arrival details on the board in Unit 5.
Follow up process of purchase orders. Contact supplier by email and on the phone when needed. Contact with suppliers including overseas and UK.
Stock suppliers are normally overseas, UK suppliers are for warehouse and office consumables, stationery, cardboard boxes for warehouse, haulier/courier services etc….
When we have new products, need to create the new product with all its details on the system.
When container is arriving:
- Check details on Import Plan. Then double check the date and time of arrival from the Felixstowe dock website to plan the arrival of container to our door.
- Ensure we receive if not need to request the correct UK shipping invoices to pay the shipping company prior to arrival of container. This needs to be paid before we can collect the container.
- Ensure we have the telex release of the container, and when. Without this we cannot proceed with the collection of container.
- Arrange haulage with haulier as soon as possible.
- Ensure the container is custom released. If container is selected for X-Ray, make sure we follow this up closely when this will be ready to be collected by haulier.
- Request from shipping company to release container to specified haulier. Without this haulier will not be able to pick up container from the dock.
- Preparation to receive the container in the warehouse needs a lot of attention and timing is crucial. Any delays with any step could cause unnecessary extra cost.
Before the container arrives at the warehouse, create a list of everything on the container and hand over to warehouse so they can use this list to check when unloading.
Once the container is unloaded and checked. Purchasing department need to book in the product onto the system. Any anomalies will be dealt with as appropriate.
QC
If there are any product defects or other problems with products, need to discuss this with the directors, and then take appropriate action with the suppliers.
Other duties include checking purchase orders to ensure details are correct then posting them onto the system before passing
for payment.
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